A. Facility Contacts; Scheduling of Inspections:

Each facility will have one designated facility coordinator who will have access to

every location within that facility. Note any buildings which cannot be inspected

during normal working hours. Before a notice to proceed is issued for the Inspection

Phase, provide a schedule to the Project Manager which indicates which buildings

the inspectors will inspect on each day. The schedule shall be approved by the

facility coordinator and shall represent an agreement between the A/E and the

facility administration as to when and how the inspection shall be conducted. Any

problems encountered in obtaining this agreement shall be reported to the Project

Manager by the A/E. The PM will act as a moderator between the A/E and the

facility administration to negotiate an acceptable schedule.

B. On-Site Walk-Through:

Conduct an on-site walk-through of all areas of each building. The on-site walkthrough

may include the facility coordinator, the Project Manager, the A/E personnel,

and/or other personnel. This walk-through is intended to acquaint the A/E with the

facility and obtain adequate information to identify homogeneous areas of the

suspect materials. Collect sufficient information from visual inspection or through

questioning the facility coordinator to verify or correct the building inventory

information provided by the CDB and to prepare a site plan of the facility. The A/E

shall obtain from the facility coordinator all available drawings, specifications, etc.

Additional construction documents may be available from CDB.

C. Walk-through Completion:

Upon completion of the on-site walk-through, the A/E shall:

1. Complete the building inventory information (Form 3). CDB building numbers

for new buildings may be obtained by calling 217/782-8643.

2. Prepare a narrative describing each building in terms of use, type of

construction, condition and any other factors considered pertinent. See

Appendix B-5 for format and content.

3. Prepare a facility site plan showing all buildings and structures labeled with

CDB building numbers. A legend on a separate page or on the site plan shall

list all buildings or structures by name, show their respective CDB building

numbers, and, if applicable, show any numbers used by the facility to identify

them.

4. Prepare a floor plan for each floor of the building unless there is no suspect

ACM in the entire building.

5. Each building shall be a separate report (2 or more CDB building numbers may

be applicable to each building).

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D. Inspection Process:

Conduct the inspection upon approval of the schedule by the Project Manager.

Inspect all accessible areas of the building. An Inspection Report Form 9 shall be

completed for each homogeneous area. All spaces on the form shall be completed

and each form shall be signed and dated by the inspector. Locate on the floor plans

all areas where suspect asbestos-containing materials are not accessible. Note in

the comments section of Form 9 recommendations for further investigation. No

sampling or management plan is required if there is no suspect ACM.

1. Inspect all areas including areas above suspended ceiling, pipe chases, attics,

steam tunnels (may require a separate building report at the discretion of the

Contracting Agency), crawl spaces, elevator shafts, HVAC systems, fireproof

curtains, porticos and covered exterior hallways and walkways, roofs, and

cooling towers.

2. Homogeneous areas shall be designated as provided in Section VII.

3. Notify the Project Manager immediately of any situation which requires

immediate action, such as a major fiber release episode. Include verification

of notification in inspection report following the building narrative. The Project

Manager will instruct the A/E as to any actions to be taken by the A/E or make

arrangements for a licensed contractor or agency personnel to properly

eliminate the hazard.

4. If a quantity of ACM is found "stockpiled", each different material shall be

classified as a separate homogeneous area. A stockpiled material Form 9A

shall be completed for each different material and inserted immediately

following the Inspection Report Form 9.

5. Sampling Recommendations:

Prepare a summary of findings in tabular form listing each homogeneous area

identified and recommending the number of samples to be taken. Also include

the quantity of suspect ACM present in each homogeneous area (square feet,

linear feet, or each) and an estimate of the cost of removing this material if

over $25,000. See Appendix B-6. Utilize unit costs Appendix B-6.3.

6. Homogeneous Area Floor Plans:

a. Prepare as a minimum, single line floor plans to scale for each area

containing suspect ACM. Only 1 plan per area per homogeneous area

is permitted. If both walls and ceilings are homogeneous, indicate the

walls in addition to the ceilings on the plan. Homogeneous area

locations shall be accurately identified with hatching or other means

which will photocopy in monochrome. No half tone printing is permitted.

See Appendix B-10.

b. If a manufacturer's label or identifying stamp is found, information

regarding the manufacturer and the exact location of the label or stamp

shall be documented on the Inspection Report Form and the location

shown on the floor plan.

06/98 VI - 3

c. Salient areas shall also be identified on the floor plans and documented

on the Inspection Report Form, including the approximate square or

linear footage of the salient and notation as to the type of damage or

change in material.

d. Indicate types of non suspect thermal insulation in building narrative.

e. AREAS WHERE ACCESS IS IMPOSSIBLE shall be identified on floor

plans. Document why the area could not be inspected.

06/98 VII - 1

A. General Information:

1. Sample and photograph all homogeneous areas as recommended during the

review meeting as approved by the Project Manager.

2. Have NVLAP accredited laboratory analyze bulk samples.

3. If additional manufacturer's labels or identifying stamps are found, record the

manufacturer and the exact location of the label or stamp by photos and on the

drawings.

4. If any situation which requires immediate action is found, notify the Project

Manager.

5. If additional stockpiled materials are found that are not documented in the

inspection report, complete Forms 9 and 9A, sample, and photograph in

accord with this protocol. Do not open sealed boxes.

B. Bulk Sampling Requirements:

1. Collect samples when the area is not in use.

2. Each person in the sampling area shall wear NIOSH approved respirators in

accord with 29 C.F.R. 1910.1001 and 1910.134 and disposable protective

clothing.

3. Place each sample in a write-on Whirl-Pak bag labeled with the sample

number, A/E's or inspector's name, and the date. Place all the Whirl-Pak bags

containing samples from the same building in a large Ziploc bag(s). Complete

Chain of Custody Form 15 for each building bag(s). Label each bag with a

batch number, if there is more than one Chain of Custody.

4. Repair the sample site with methods and materials that are structurally sound,

aesthetically compatible with existing conditions, and prevent fiber release.

Collect samples from inconspicuous locations to minimize visual damage.

5. Unless otherwise instructed, the following criteria shall be used to determine

the number of samples required:

a. Surfacing Material: follow IDPH Rules.

b. Thermal System Insulation (TSI): follow IDPH Rules with the following

exceptions:

(1) Each homogeneous area of patched insulation less than 20 linear

or square feet: collect one bulk sample.

(2) Sample cementitious fitting insulation as a separate homogeneous

area on all piping insulated with non-ACM material.

(3) Aircell: collect 1 bulk sample.

c. Miscellaneous Materials:

(1) Ceiling Panels or Tiles: follow IDPH Rules.

(2) Floor Tiles/Resilient Sheet Flooring: no samples are required.

06/98 VII - 2

(3) Transite (interior & exterior): no samples are required.

(4) Fire Door Insulation: 1 sample from each damaged fire door.

(5) Stockpiled Material: 1 sample, unless the container is sealed or

container states material is ACM.

(6) Built Up Roofing: no samples are required.

(7) Mastics: no samples are required.

d. Assume as ACM all suspect materials not sampled.

C. Homogeneous Area and Photo Designations:

Sample all homogeneous areas previously authorized. Identify all sample locations

on the floor plans by sample number.

1. Sample all materials in accord with USEPA document "Asbestos in Buildings:

Simplified Sampling Scheme for Friable Surfacing Materials" dated October

1985. Divide the homogeneous area into nine sectors and sample according

to the random sample chart.

2. Utilize the following alpha-numeric system for all homogeneous areas,

samples and photo designations.

a. The first series is the five character CDB building number (eg. XX000).

b. The second series is the homogeneous area designation as follows:

(1) The first letter designates the category:

S - Surfacing

T - Thermal

M - Miscellaneous

(2) The second letter designates the material type:

Surfacing:

C - Acoustical plaster (soft fluffy) on ceiling

F - Fireproofing

P - Hard Plaster

W - Acoustical plaster (soft fluffy) on walls

Thermal:

B - Boiler

D - Duct

F - Flue or Stack

J - Pipe Fittings or Joints

P - Pipes

T - Tank

06/98 VII - 3

Miscellaneous:

C - Ceiling Tiles or Panels

F - Floor Coverings and Mastic (1 homogeneous area)

M - Built up roof, flex duct connections, vibration dampers,

mastics not included in F, fire doors, loose fill

insulation, fire brick, elevator brake shoes, gaskets

S - Stored Materials

T - Transite

All built up roofs, linoleum and mastic, 9" x 9" floor tile and mastic,

12" x 12" floor tile and mastic, and carpet mastic shall be assumed

as 1 homogeneous area. Include each date of installation in

description if portions were installed on different dates.

(3) The third letter designates the homogeneous area starting with A

(for each different 2 letter combination) with additional

homogeneous areas indicated by alphabetical sequence (eg.

XX000-TPA, XX000-TPB, etc.).

c. The sample number consists of the homogeneous area designation with

a third series of consecutive numbers starting with one (eg. XX000-TPA-

1, XX000-TPA-2, etc.).

d. The photo number is the sample number. Photos of salients, stored

materials, labels, etc. which have no sample number shall utilize the

number zero (eg. XX000-MFA-0, XX000-MFB-0, etc.) If more than one

photo of the same area is taken, the photo number shall be followed by

a letter in alphabetical order starting with A (eg. XX000-TPA-1-A, XX000-

TPA-1-B, XX000-MFA-0-A, etc.).

e. The following (not all inclusive) are materials not considered suspect:

(1) Gypsum Wallboard

(2) Pyrobar

(3) Tectum

(4) Vinyl or Rubber

(5) For additional guidance see EPA's 100 questions or contact the

CDB Project Manager.

D. Floor Plans:

Use the floor plans from the inspection phase. Indicate photo, sample, and salient

areas on the floor plans. Add any pipes, mechanical equipment, etc. which are

included in the homogeneous area that were omitted from the floor plans. See

Appendix B-10.

06/98 VII - 4

E. Photographs:

Take one photograph, using 35mm color film, of each sample location. Include in

the photograph a placard with the following information: facility name, building name

and number, sample number and date. Also photograph salient conditions,

stockpiled materials, manufacturers' identifying marks and assumed materials. All

photos shall clearly indicate the color, pattern, etc. of each material. Submit the film

negatives to the Project Manager with the original Sampling Report. See Appendix

B-12 for format.

F. Chain of Custody:

Prepare a Chain of Custody Record (Form 15) for all bulk samples. Only 1 building

per Form 15 unless several buildings are homogeneous. All signatures on the

original Chain of Custody Record shall be made using nonerasable ink; the original

Chain of Custody shall remain with the samples. Beginning with the individual

collecting the sample, each person having custody of any bulk sample shall provide

the information required on the Chain of Custody Record and sign it. Any person

transporting samples shall maintain the Chain of Custody. If not hand delivered, the

samples shall be sent by 1st Class Certified U.S. Mail, Return Receipt Requested

in accord with IV.C. The Chain of Custody shall be signed by the person

relinquishing and receiving the samples to or from the Postal Official. The Chain of

Custody will not be considered complete until the samples have been submitted to

a CDB sample custodian. Contact the Project Manager for delivery date, place and

time. (See also IV-D)

G. Sampling Report:

After receiving the bulk sample analysis results from the laboratories, compile the

Sampling Report. Prepare a separate report for each building in accord with

Appendix B.

H. Laboratory Procedures:

1. The laboratory performing the bulk sample analysis shall complete the Chain

of Custody Record. Analyze samples using polarized light microscopy method.

Complete the Bulk Sample Analysis Report (Form 11).

2. Point counting is not required unless directed in writing by the CDB Project

Manager. When point counting is directed by CDB, a laboratory designated

by CDB shall analyze the samples. Complete Form 11A.

3. If TEM analysis is required by the CDB Project Manager, complete Form 11B.

I. Add laboratory results to Form 9, prepare a Summary of Findings in accord with B-

6.1, and prepare a narrative in accord with B-5.1.